Delivery Fee Calculator — Price Your Deliveries to Cover Every Cost

Delivery Details

Round-Trip Distance (miles)

Fuel Cost Per Gallon ($)

Vehicle MPG

Driver Hourly Rate ($)

Estimated Total Time (minutes)

Include drive time, loading, unloading, and setup

Fee Breakdown

Recommended Delivery Fee

—

Fuel Cost —

Labor Cost —

Cost Per Mile —

Start Your Free Trial

How It Works

📍

Enter Distance & Costs

Input the round-trip distance, your fuel cost, vehicle MPG, and what you pay your driver. Include loading and unloading time.

💲

See the Full Cost

Get a breakdown of fuel and labor costs, plus a 20% margin so you're not just breaking even on deliveries.

📈

Set Zone Pricing

Use the cost-per-mile figure to build delivery zone pricing. Charge a flat rate per zone instead of quoting every delivery individually.

Automate Delivery Scheduling with Reservety

Reservety lets customers select delivery zones at checkout, calculates fees automatically, and routes your drivers efficiently. No more manual quoting.

Start Free Trial See How It Works

14-day free trial

No credit card

Cancel anytime

Free migration

Frequently Asked Questions

How much should I charge for delivery?

At minimum, cover your fuel, labor, and vehicle wear costs with a 15-25% margin. Most rental businesses charge $50-$150 for local delivery (under 15 miles) and $2-$5 per mile beyond that. Use this calculator to find your actual cost, then add margin for profit.

Should I offer free delivery?

Free delivery can be a competitive advantage, but only if you bake the cost into your rental price. If your average delivery costs $75 and you offer free delivery, make sure your rental price is at least $75 higher than it would be otherwise. Never absorb delivery costs without accounting for them.

How do I set up delivery zones?

Create 3-5 concentric zones around your warehouse. Zone 1 (0-10 miles) might be free or $50. Zone 2 (10-20 miles) might be $75-$100. Zone 3 (20-35 miles) might be $125-$175. Use this calculator to find your actual cost per mile, then set zone prices that cover costs with a healthy margin.